Abstract
In the context of public value, it is argued that there is a need to adopt the learning organisation philosophy to manage public service organisations better. For collaborative work with public sector managers or in management education, a fictitious scenario is presented to develop the concept of the learning organisation as paradox. Faced with multiple and conflicting demands, public managers find it difficult to change organisational behaviour in response to new knowledge. The scenario demonstrates how learning organisation philosophy can be used to translate new knowledge into new behaviours. Key skills required for public managers to exploit the knowledge of all organisational members and confront the challenges of a contested concept, such as public value, are developed and comprise summarising evidence, making judgements, sharing thought processes on a contentious issue, and arriving at a consensus together. Contributions to public administration theory and practice are discussed.
Keywords
Introduction
[T]here are concepts which are essentially contested, concepts the proper use of which inevitably involve endless disputes about their proper uses on the part of their users. (Gallie, 1955: 169)
Learning processes play a prominent role in contemporary theories of management. Research into organisational learning, including insights from the knowledge-based view of the firm, focusses on the acquisition and creation of organisational knowledge. A learning organisation goes beyond this (Garvin, 1993; Garvin et al., 2008), and is defined as ‘an organisation that facilitates the learning of all its members and continuously transforms itself and its context’ (Burgoyne et al., 1991: 1); but ‘…recognising that it is not possible to achieve “learning organisation’ status; instead a “learning organisation” is a state which is continuously being striven for’ (Hodgkinson, 2000: 159). Consequently, it is suggested that the learning organisation is concerned with how to change the behaviour of the organisation and bring it closer to a desired state (Sun and Scott, 2003). The importance of the learning organisation concept is supported by the view of strategic thinking as a processual activity (Mintzberg, 2000), where the focus is on the process and involvement of people within an organisation. This is an alternative view to the more traditional approach of public administration and more recently New Public Management (NPM), with their respective focus on rational-design and outcomes, as discussed by Hodgkinson et al. (2017). Specifically, they outline how public administration and NPM adopted the public-goods-logic perspective and subsequently treat(ed) service delivery as a linear process of production and transaction. In contrast, and as they also note, a service-dominant approach draws much more heavily on those actors responsible for service provisions and their ongoing contribution to public value creation through service exchanges over the course of a service experience.
The subsequent emphasis of NPM on internally efficient organisations, then, has driven strategic decision-making as a top-down activity performed by senior managers (Hodgkinson, 2000; Osborne et al., 2015). In contrast, under learning organisation philosophy, decision-making develops through dialogue with organisational members and from the commitment of individuals to learning. Individuals in an organisation are, therefore, viewed as a source of emerging information and knowledge to the enhancement of decision-making processes (Yeo, 2007), from which creative strategies emerge. This is particularly pertinent to the delivery of public value, which we suggest is a countervailing narrative to the dominant hegemony of NPM and its rational-design approach to strategic management. Specifically, public value is a dynamic, not static, phenomenon that arises through ongoing activities (Hartley et al., 2017). But, even when public sector workers are committed to public value creation, can they actually influence strategic decision-making in public service organisations? The answer is ‘yes’, but only when there is empowerment within the organisation (Hodgkinson, 2000), that is, learning organisation philosophy. Involving all organisational members in decision-making presents a significant challenge for public service organisations, particularly given the multitude of differing expectations, motivations and influences in service provision (Bryson et al., 2009). Learning to manage public service organisations better, therefore, becomes a critical issue for public management.
The contribution of this article is three-fold. Providing a scenario exercise for public sector practitioners and educators to help shape a learning organisation moves the learning organisation discussion away from serving the needs of academicians toward the needs of practitioners, as called for by Yeo (2007). The learning organisation concept has been viewed as idealistic and, thus, too ambiguous for practical relevance (Chiva, 2017). In developing this scenario, the paradoxical nature of the learning organisation is brought to the fore by embedding the tool within a contested space, as called for by Vince (2018). The scenario tool provides a real-time mechanism to assess the contestation of public value and specifically how the perception of value emerges, changes, and is transformed as stakeholders contend with the tensions of a public issue, as called for by Hartley et al. (2017).
Managing public service organisations better: Learning for a shared vision
Public service organisations have to co-create service strategy and public value delivery with a range of individuals and groups. As such, organisational strategy ‘is one of the places we should look for evidence of the continuation of the [learning organisation]’ (Pedlar and Burgoyne, 2017: 120). Strategic decisions are consequently affected by a range of stakeholders often with diverging and conflicting interests (Osborne et al., 2013) and because of this, strategy making has to consider the whole range of interested parties to the public service organisation (Moore, 1995; Benington and Moore, 2010). The basic scope of strategic management in the sector, then, is one of creatively balancing the range of demands and opportunities that an organisation has to deal with for sustainable services. This has become more challenging as the environment facing public service organisations is now more complex (Haveri, 2006; Hodgkinson et al., 2017) and prone to sudden unexpected changes.
Consequently, public managers must develop relationships that inspire stakeholders and create communities in which everyone, including user and provider, strives to contribute to the delivery of public value (Osborne et al., 2013). Yet, can the needs of all stakeholders be met all of the time? This is highly unlikely, and so there is a need to understand the expectations of different groups and weigh strategic priorities in terms of importance. So public organisations need to appreciate those stakeholder groups that are strategically important at any given time and learn how to acquire and manage that knowledge for strategy formulation and public value. This is where learning organisation philosophy can help public managers manage public service organisations better. Specifically, while a learning organisation philosophy concerns how organisations can survive and thrive (Pedlar and Burgoyne, 2017), it is the process of mutual learning (or adjustment) that is essential to generate coordination through informal communication (Chiva, 2017). This is particularly pertinent to public value creation, which is ‘ascertained through a political process of deliberation and mutual adjustment’ (Hartley et al., 2017: 673). Mutual learning in turn creates a shared vision, one that creates a common future and the establishment of collective goals that all members work towards. Defined as a shared picture of the future, the organisation seeks to create a shared vision is not represented by simply a ‘vision statement’ but drives people to excel and learn independently, and represents a fundamental discipline of the learning organisation concept (Senge, 2006). It allows for a transformation of the direction in service delivery and the competencies required for service improvement (Hodgkinson, 2000).
Public managers can steer these component elements of the learning organisation through their willingness to learn ‘from all sources including the experiences of others throughout the organisation and “hard data” and then synthesising that learning into a vision’ (Mintzberg, 2000, p.107). This in turn generates commitment from all employees so that they work to create a common future, such that ‘…people continually expand their capacity to create the results they truly desire, where new and expansive patterns of thinking are nurtured, where corrective aspiration is set free, and where people are continually learning how to learn together’ (Senge, 2006: 3). Therefore, the implementation of this approach requires public managers to review their closeness to staff, their level of communication and direction of that communication, and the ability to listen to staff at all levels within the organisation for enhanced strategic decision-making processes. As Mintzberg (2000, p.108) notes, strategies must be free to emerge at any time and at any pace in the organisation, ‘…typically through messy processes of informal learning that must necessarily be carried out by people at various levels who are deeply involved with the specific issues at hand’.
Rather than viewing this process as one of collective harmony, however, organisations are a gestalt of mixed emotions, beliefs, norms, and viewpoints where the development of a shared vision will likely reflect a ‘discomforting tug-of-war’, as highlighted by Vince (2018). While it is imperative that ‘…new and expansive patterns of thinking are nurtured, where collective aspiration is set free, and where people are continually learning how to learn together’ (Senge, 1990: 3), we integrate the paradoxical viewpoint presented by Vince (2018: 274) into our conceptualisation of the learning organisation. Any desire to create ongoing learning opportunities, to encourage collaboration and team learning, will be intimately connected to resistance to learning in an organisation, to conscious and unconscious efforts to avoid and undermine it. The desire to learn and the effort to resist learning are inseparable and persistent.
Delivering public value: A scenario exercise
In public affairs, education concepts are often abstract, complex and contested. One of the approaches that can be effective in introducing public affairs concepts is playfulness – simple anecdotes, mini, one[-]page composite cases and scenarios and even “tricks” that can all be used to motivate a given subject. (Straussman, 2018: 93)
The design of this scenario, then, captures the emotional, relational and political complexities and contradictions of learning in contemporary practice – features that are deemed essential to any adoption of learning organisation philosophy, according to Vince (2018). Specifically, the scenario deliberately defies a purely economic analysis of costs and benefits. There is no single correct answer, and each of the five proposals to be considered by scenario participants has significant strengths and weaknesses (emotionally, relationally, and politically). The purpose of the exercise is not to promote an analysis of the ‘best’ option, but to enable a rich and detailed discussion of the wider concepts of public value and to encourage participants to understand the values that underpin their own conceptions and ‘what’ makes a worthwhile proposition. In doing so, participants are pushed to ‘…disidentify from one’s own ego’ (Chiva, 2017: 155). By placing learners at the heart of the scenario and encouraging debate between groups, learners are encouraged to accept responsibility for the outcomes, intended and unintended, of the public value choices they make. The public value context helps add a layer of complexity and paradox to the application of the learning organisation, [since] public organisations have wider responsibilities than just to the market and…these concern future generations[,] not solely present value. Importantly, value is not static or inherent here[,] but arises through activities (or desistence from activities in some cases), which are judged to be valuable or not. (Hartley et al., 2017: 672)
Administering the scenario
As way of introduction to the scenario, it is useful to describe the characteristics of the public sector such as the complex set of interdependent goals, the range of beneficiaries (e.g. customers, clients, service users, citizens, businesses, agencies, and wider society), the highly regulated environment, and so forth. It is best if participants work in groups of around 6–10 people. The material required for the scenario exercise is as follows. Resource 1: The Scenario – description of Robinstree Docks (one for each participant); Resource 2: The Brief – description of the brief (one for each participant); Resource 3: The Proposals – Each group should then be given information on each proposal, found in Appendix 1 through to Appendix 5.
Each group is then tasked with evaluating each other’s ideas within the group (i.e. mutual learning) and developing a preferred option (i.e. a shared vision). The group’s preferred option is the proposal which they believe is the most appropriate in the context of the scenario and brief, which will involve the contestation of public value. When groups have completed the task, each group should present their decision and justification to all other groups, in turn. This will generate a debate between groups, bringing to the fore the learning organisation as paradox, which will evoke strong emotions (Vince, 2018). This debate is enriched by the focus on a contested concept – public value – as discussed by Hartley et al. (2017: 674). Activities, decisions, judgements and even language in the public sphere are often contested with different personal and social values expressed…different judgements, priorities, goals and interests. What creates public value for one person or community (e.g. rehabilitation of prisoners) may be anathema for someone else (e.g. with a more retributive stance towards prisoners).
Resource 1: The scenario case
Case: Robinstree docks
Robinstree Docks is surrounded by a residential area, dominated by low-cost housing and with some schools and a small number of local shops. In the past few years, anti-social behaviour has been reported as taking place in derelict parts of the dock, and the council are anxious to tackle this. They also want to be seen to regenerate the area as quickly as possible.
The area is in the worst 10% of areas for social deprivation in the UK and in the worst 1% of areas nationally in term of health deprivation, which is considered to be severe. The overall employment rate at 61% is below the national rate of 75%: in this area it is estimated that 5 out of 10 people of working age are unemployed.
The crime rate is high, though the majority of the crimes committed are at the level of burglary, criminal damage and anti-social behaviour; serious crimes such as murder and rape are much less common. Around two-thirds of the local population smoke. Obesity levels are above the national average, while educational attainment is below the national average.
Resource 2: The public value brief
You are working as a group of consultants engaged by Borough Council, in collaboration with the Department of Planning, Regeneration and the Environment. Your client has asked you to evaluate a particular issue and report back to them with recommendations on what should be done.
Robinstree Docks is a riverside area that once operated as busy industrial docks with adjacent grassland and parkland. Since the decline of heavy industries and docking, the area has fallen into disuse, and has been derelict for over 10 years now. In the last two years, Borough Council has carried out a Compulsory Purchase Order on the land from its former industrial owners, with the aim of regenerating the area so that it can be used for a purpose that will benefit the local community.
Borough Council has a number of strategic aims for the Robinstree Docks area: To provide more jobs for local people, supporting existing employers and bringing new businesses into the area; To provide better living conditions for local people; To address a lack of leisure and health facilities; To address a need for quality shopping; To strengthen the residential community and improve the environment.
However, the council has also run into severe financial trouble. The Government has now stated that it expects the council to find extra funding during this financial year. If savings of at least £200 million are not made, local services including rubbish collection, environmental schemes, and leisure schemes for young people will have to be cut by the amount necessary to make up the shortfall.
Therefore, the council also needs to make as much money as it can from the Robinstree development as well as trying to meet its objectives as effectively as possible. The situation is made more complex by the preferences of local residents for retail and leisure facilities offering low prices and straightforward entertainment, which don’t necessarily fit well with all of the council’s aims.
Planning applications were invited for the site and five proposals have been put forward. Your task is to assess the proposals and evaluate which of them, in your view, has the most to offer the community and fits best with the council’s aims for the site. The decision will need to be explained to the local residents and all parties who have made planning applications.
In groups, review the five proposals and select which one you think is the best for the development of this area. You should draw up notes around each bid’s strengths and weaknesses. Pick a single bid and then develop your ideas outlining your recommendation. Be prepared to justify your choice!
Conclusion
During a visit to the NASA space center in 1962, President John F. Kennedy noticed a janitor sweeping the floor. He interrupted his tour, walked over to the man and said, “Hi, I’m Jack Kennedy. What are you doing?” “Well, Mr. President, I’m helping put a man on the moon,” the janitor responded. …the LO offered a far-reaching ambition and a vision of the company not previously glimpsed. This “living dream” was bound to fade with time, as various comments acknowledge, under the force of the drive for performance and also the fear that, even if the idea remained a background inspiration, no serious CEO, judged on quarterly metrics, would voice it in public.
Following the logic of Vince (2018: 276), the scenario exercise captures the contemporary learning organisation philosophy by forcing participants to ‘reflect on, for example, the emotions generated in the module group; what makes it function and malfunction; the limits and possibilities of learning and change; and the ability or inability of its members to communicate and contribute’. The core skills required to participate effectively in this scenario exercise comprise summarising the evidence, making a judgement (from one’s own and other’s perspectives), sharing thought processes on a contentious issue, and, arriving at a consensus together – all of which are core for enhancing employability (Knight and Yorke, 2004). Moreover, this scenario exercise aids in developing ‘competencies-in-practice’ by enabling participants to ‘…read the contextual “game”, the rules, norms, values, and to be able to enact and react in ways which are positively justified by one’s peers’ (Nygaard and Bramming, 2008: 404) within the context of public value. This context plays a crucial role here in developing understanding of the learning organisation as paradox perspective. As Hartley et al. (2017: 674–675) contend, …there are likely to be contests, debates and arguments between and among different stakeholders about what constitutes public value, because what contributes to the public sphere (as outcomes, as means of achieving those outcomes) will not be agreed in democratic societies. So research which maps and tracks those contests will be beneficial.
For practice, this scenario has been used effectively across different industry and educational forums (including non-management subjects) to develop actionable learning organisation skills ‘through a realistic depiction of the organisational context within which learning takes place’, as called for by Vince (2018: 275). The contested concept of public value is an apt setting for practitioners and students alike to appreciate the challenges of striving to become a learning organisation in practice. As Vince (2018: 279) emphasises, ‘We can’t expect to create environments that support learning if we don’t also recognise the ways in which these environments will help to resist, avoid and constrain learning’; a paradox that is truly unearthed by emotive contexts such as public value. Therefore, the scenario exercise is as applicable to public managers or public policy students as it is to practitioners in the private sector and business students.
There are several justifications for the applicability of this scenario tool. First, the blurring of the public, private, and third sectors means that some of the constraints and pressures faced by public organisations are the same as those faced in the private sector (e.g. funding, income, competition, etc.). Second, all participants can relate to the issues covered in the scenario exercise as every citizen has a view, perception, belief, opinion of what public value is and/or should be. Third, focussing on a contested concept such as public value means that even the most corporate of practitioners will become embroiled in debate because of the emotive nature of the context. For instance, this scenario has been administered to an executive education class of wealth management practitioners who really engaged with the scenario for this exact reason. Fourth, public value transcends any one manager, organisation, or even sector. Thus, the differing viewpoints one might find from public versus private practitioners is in essence the same as what is found in practice through inter- and intra-organisational working in service delivery. Finally, and ultimately, every individual will have clear views on the subject matter that may form extreme polar point, even if such individuals are employed by the same service organisation. We feel that this is the true value of the scenario exercise and the focus on a contested concept such as public value.
In conclusion, by identifying the challenges faced (both individually and collectively) through participating in this scenario exercise, individuals can equip themselves to implement practices of the learning organisation in highly ambiguous practical settings. It also allows a more subtle unpicking of organisational strategy teaching, addressing what Moore (1995) calls the ‘managerial view of public value’, and can inspire managers to learn more effectively for public value creation and delivery.
Supplemental Material
Supplemental Material, Robinstree_docks_scenario_handout - Learning to manage public service organisations better: A scenario for teaching public administration
Supplemental Material, Robinstree_docks_scenario_handout for Learning to manage public service organisations better: A scenario for teaching public administration by Russ Glennon, Ian Hodgkinson and Joanne Knowles in Teaching Public Administration
Footnotes
Declaration of conflicting interests
The authors declared no potential conflicts of interest with respect to the research, authorship, and/or publication of this article.
Funding
The authors received no financial support for the research, authorship and/or publication of this article.
Appendix 1: Proposal 1
Appendix 2: Proposal 2
Appendix 3: Proposal 3
Appendix 4: Proposal 4
Appendix 5: Proposal 5
References
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