Abstract
People with dementia living in long-term care commonly experience loneliness and lack of meaningful activity. Memory Keeper is a prototype digital application that presents personalised prompts to stimulate reminiscences and meaningful engagement with formal and informal carers. A trial involving three persons with dementia in long-term care and seven family and staff members revealed no negative responses to the device or application. Family members said it was valuable in improving the quality of engagement and made visits more enjoyable. If practical and technical barriers can be overcome, Memory Keeper could become an innovative family engagement tool for dementia management.
Introduction
People with dementia living in long-term care settings commonly experience loneliness, boredom and lack of meaningful activity (Cohen-Mansfield, Dakheel-Ali, Marx, Thein, & Regier, 2015). Reminiscence-based activities are commonly used to address these problems. This involves encouraging the person to recall and discuss memories by activating the senses with music, objects and images to trigger memories (Cuddy, Sikka, & Vanstone, 2015).
In care settings, reminiscence is typically facilitated by staff as a group activity (Astell et al., 2010). Reviews have highlighted the potential benefits of group reminiscence activities on mood, wellbeing, behaviour and autobiographical memory (Huang et al., 2015). In relation to one-on-one activities, a systematic review of activities that used personalised activities, such as co-constructing a life review or story book, may lead to improvements in wellbeing, mood, cognition, memory and quality of life (Subramaniam & Woods, 2012). But one-on-one activities may be used inconsistently if staff and family are time-poor or are lacking confidence with the strategy.
Wellbeing-based technology is diversifying and there is some evidence that its use in long-term care settings can enhance quality of life (Lazar, Thompson, & Demiris, 2014). One example is the CIRCA programme, which uses a touchscreen to present themed prompts in various formats to engage persons with dementia (Astell et al., 2010). In Australia, use of such technology is not yet widespread and tends to be restricted to staff use.
The ‘Memory Keeper’ is a prototype digital application created by the authors that uses smart technology (an Apple iPad©) to present personalised prompts to the person with dementia in order to stimulate reminiscences. We assumed that family and visitors may want to provide more meaningful support to the person with dementia, and that formal caregivers may benefit from innovations that enhance humanising interactions, but which are also durable and easy to use.
Thus, the ‘Memory Keeper’ app was designed for use by formal and informal carers and aims to enhance the wellbeing of the person with dementia by supporting carers’ engagement with the person.
The research team worked closely over a six-month period with the families of two persons with dementia living in long-term care, to develop the Memory Keeper. Artefacts, such as family photographs, music and video clips, book covers, a series of images on various themes such as work, leisure, pets and food were collected during these interactions in order to populate the app with trigger material that would hopefully become talking points that would engage the person with dementia and also introduce care staff to that individual’s life story. Essentially, we developed the Memory Keeper as an engagement tool for person-centred care in dementia.
Once built, the prototype was evaluated in a pilot study with individuals with moderate to advanced dementia, exploring (1) barriers and facilitators to Memory Keeper’s use with persons with dementia in a long-term care facility, (2) the benefits (or otherwise) of the application when used in this setting and (3) the potential use and incorporation of Memory Keeper within the care currently provided in this setting.
Method
Participants, setting and study design
The trial was conducted within the dementia wing of a long-term care facility from November 2015 to April 2016. Participants in the trial were three residents with dementia (identified in this paper by initials that have been changed to protect their identities), and their six significant others (P1–P6). The Lifestyle Coordinator of the facility (P7) also participated. Ethics approval for the research was granted by the University Ethics Committee (A/13/455).
Recruitment relied on a purposeful sample of potential participants identified by P7 as residents with dementia with significant others who were involved in the care of the person and who might be interested in participating in the trial. P7 first approached these family members either in person at the care facility or by telephone. The families of four residents with dementia were willing to participate. One resident died during the trial, leaving three persons with dementia and six of their family members who completed the trial (Table 1). Participants provided written informed consent and informed consent for the persons with dementia was provided in writing by the closest family member.
Participant characteristics of the persons with dementia in the trial.
Setting up the Memory Keeper
Family members were given training on how to populate the Memory Keeper. These consisted of personal or stock photographs, book and music album covers, newspaper clippings, music, movie clips and family movies. After Memory Keeper was ready for use, the participants were given individualised training on how to use the Memory Keeper with their loved one.
Data collection and analysis
Trial coordinator (P8) field notes (recording peoples’ reactions and interactions to the intervention), focus groups and one individual interview were conducted during the trial. Data from these sources were combined into one document and a Framework Analysis was used to produce summary charts to reveal patterns in the data, connections between concepts and overarching themes (Gale, Heath, Cameron, Rashid, & Redwood, 2013).
Results and discussion
Five overarching themes, including subthemes and concepts, were produced (see Figure 1, Tables 2 and 3).

Themes from focus groups.
Framework analysis findings: Themes 1 and 2.
MK: Memory Keeper.
Note: a: mentioned by family member/friend; b: mentioned by staff member; c: mentioned by researcher; *: mentioned by two people or twice by one person; **: mentioned 3–5 times by one or more people; †—: mentioned seven times by four people.
Framework analysis findings: Themes 3 and 4.
MK: Memory Keeper.
Note: a: mentioned by family member/friend; b: mentioned by staff; c: mentioned by researcher; *: mentioned by two people or twice by one person; **: mentioned 3–5 times by one or more people; †—: mentioned seven times by two people.
The most important findings within these themes are discussed below, complemented by verbatim quotes extracted from the transcripts.
Experienced and expected benefits of Memory Keeper
Many benefits were experienced or perceived for the person with dementia, their family, the staff and the setting (Table 2). These benefits were realised through several mechanisms. As a central repository of audio-visual media, Memory Keeper was an easy and convenient way to enhance the experiences of the person with dementia and their visiting family. All participants felt using Memory Keeper provided more enjoyable and meaningful engagement between the residents and their family members, and supported their relationship.
Increases in the frequency and duration of relatives’ visits were observed – even for a family who had not been involved in media collation and Memory Keeper’s set up, or trained to use it. For family to come in … makes such a difference in the person’s life, wellbeing, quality of life and health … and to have meaningful connection … you just can’t buy that. [P7] [Memory Keeper] gives visiting a meaningful prop to use during visits – reducing pressure on both the visitor and the resident. [P6]
P7 also anticipated benefits for their physical safety to parallel and complement those documented by the facility after the introduction of other social interventions in the prior six months.
Engagement of the person with dementia and their response to Memory Keeper
All participants thought that music prompts were the most engaging. Old photos and movie clips were also highly engaging. Common positive responses of the residents to these prompts were smiling, tapping or singing along to the music, and trying to recall names or other details (Table 2). As Table 2 indicates, some aspects of engagement and response were unique to individuals. The most remarkable example of an individual response was that of HT standing up in a session and inviting his wife to dance – a significant response from an individual with Lewy body dementia and associated Parkinsonism: … it gives me goose bumps … the other day, he stood up in front of me and put his hand [mimes holding his hands on her shoulder and waist to dance] and I said “Do you want to dance?” And so, I got up and we danced! [P1]
Regarding whether the activity was engaging or elicited a response, participants thought this tended to depend more on the day, and the condition of the person with dementia, rather than on the media itself. However, externally sourced media (such as photographs of prominent locations in the town in which the person grew up) were generally less engaging, although this depended somewhat on the accompanying narrative and conversation provided by the participants. Davis and Shenk (2015) similarly found that responses to generic material can be unpredictable, depending somewhat on the individual preferences of the person. One person (RX) lost interest in the activity if the time spent was too long; however, P7 felt the attention span of this resident was extended by using Memory Keeper.
Memory Keeper has the potential to capture and store a large variety of content. To account for changing needs with disease progression and the unpredictable responses to media, the playlists and content within Memory Keeper must be easily modifiable after the initial set-up, a request echoed by formal and informal carers in a similar case study (Massimi et al., 2008).
Recruitment, media collection, Memory Keeper set-up, training and handover
Participant recruitment was challenging (Table 3). The trial coincided with school and Christmas holidays; coupled with the visiting and caring roles that family and friends were already undertaking for their loved one, many potential participants felt unable to commit to this trial. Challenges with the recruitment of persons with dementia and their families have also been noted in similar studies (Moyle, Kellett, Ballantyne, & Gracia, 2011).
Collecting, digitising and organising media were facilitated when family and friends were already engaged in photo collecting and reminiscing. Having access to family and friends who had been around for most of the person’s life was vital for compiling a cohesive set of media that reflected a lifetime of experiences and interests. Interestingly, a lack of confidence with technology, initially anticipated to be a major barrier, did not prevent anyone from participating in this trial (Table 3). P8: So, the reason I keep asking this [P1], is because you were very apprehensive about technology, and you’ve said this a number of times that you don’t understand it or you’re … P1: True. P8: And yet you still haven’t brought that up, as something that you think has been challenging, really. So? P1: Well I think that I just amazed myself that I could do as much I can do!
Use of Memory Keeper in the long-term care setting
External factors provided greater barriers to Memory Keeper’s use than the people themselves. Most participants found the device intuitive and easy to use (Table 3) – participant P1, who was completely unfamiliar with computers and tablets, was able to use paper-based instructions to support her use of Memory Keeper, with great success. Primary or sole informal carers experienced more challenges due to individual circumstances. As Lazar et al. (2015) noted, family members may feel conflicted between using devices (such as Memory Keeper) and providing other activities, such as taking the person on outings. Similarly, enabling factors tended to relate more to the circumstances of the participants (Table 3).
In order to ensure the sustained use of technology such as the Memory Keeper, commitment from leaders is essential so that care staff are encouraged to use technology, particularly that which facilitates communication. In this study, incorporating Memory Keeper into the usual long-term care processes was identified as a potential challenge stemming from the limited technological skills and familiarity of the staff with the device, and their lack of time to experiment within the short time frame of the trial (Table 3). However, P7 anticipated that these barriers would be significantly reduced if the application was finalised and embedded within existing person-centred care practices. Furthermore, the ever-increasing use of and familiarity with technology by people in all sectors of society, including older people, will likely support the use of Memory Keeper and similar devices, in the future. Moreover, P7 could see numerous benefits of incorporating the app, including supporting person-focused care and strengthening staff, family and resident relationships.
Suggested improvements and recommendations for future development
Participants were asked to suggest improvements for future development of Memory Keeper. The main finding was that the process should be initiated with the person with dementia much earlier, ideally at the time of diagnosis, or at least before their move into the long-term care setting. An important benefit of starting earlier is that populating the Memory Keeper would provide a meaningful and proactive occupation for the person with dementia and their loved one(s) at a critical time when the person receiving the diagnosis may otherwise feel impotent and that they are facing a future with little hope (Preston, Marshall, & Bucks, 2007).
Participants also discussed whether group training may provide additional opportunities for staff, volunteers and family members who may need more practice and guided support.
Limitations
Recruitment challenges limited the number of persons with dementia and their family members who could participate in this pilot study. As Massimi et al. (2008) noted in their case study of a similar intervention, if Memory Keeper is further developed and tested, a longer time frame for recruitment, media collection and personalised development of the app should mitigate many of these challenges. Furthermore, implementation earlier in the journey of the person with dementia may allow them to take ownership of the process, rather than relying solely on potentially time-poor family and friends (Table 3).
A small sample limits the generalisability of the findings. However, Gibson, Timlin, Curran, and Wattis (2004) note that qualitative methods can be valuable in dementia research, even in a small sample size, by providing insight into the experiences of persons with dementia.
Additional limitations could be related to data collection. Participants could have exaggerated their positive feedback and experiences and minimised any negative experiences in response to their increased familiarity with P8. However, many problematic aspects of the app and its use were discussed candidly and in detail, both in the focus group and with participants throughout the trial. P8 consistently emphasised the importance of all findings – positive and negative – in potentially benefiting not only the current participants but also future Memory Keeper users; the results presented support the notion that the participants valued being able to make this contribution and suggest that the intervention could contribute to positive feelings of empowerment, self-confidence and self-efficacy.
Innovative practice
The findings from this pilot study are congruent with those emerging in the literature that indicate innovative technology can be a useful adjunct to quality of life in long-term care settings (Astell et al., 2010; Davis & Shenk, 2015). Absence of negative responses, and the social, calming and happy benefits for persons with dementia, their family and friends, care staff and the institution, provide relevant proof-of-concept data to justify the further development of Memory Keeper.
Maximum benefit is anticipated if personalised Memory Keepers are developed with the person with dementia at the earliest opportunity during the onset of the condition, so that the device is fully populated, and familiarity is enhanced. As stressed by the facility’s Lifestyle Coordinator, embedding Memory Keeper into the daily routines of an institution is one important way to cultivate person-centred care that sustains identity of the person with dementia, connection between people and job satisfaction for the staff.
Finally, the device has potential to provide a meaningful keepsake to pass down to younger generations in the family, because as Massimi et al. (2008) remarked, devices like Memory Keeper have potential to ‘archive a life’.
Footnotes
Declaration of Conflicting Interests
The author(s) declared no potential conflicts of interest with respect to the research, authorship, and/or publication of this article.
Funding
The author(s) disclosed receipt of the following financial support for the research, authorship, and/or publication of this article: We thank the JO & JR Wicking Trust for providing funding for this project.
