Challenges of Patient Engagement in an HIV Clinical Research Program: A Qualitative Analysis of Stakeholder Accounts

Introduction

Patient engagement (PE) seeks to actively involve stakeholders (patients, clinicians, etc) in research, including in governance and knowledge dissemination (1). Patient engagement is theoretically rooted first in ethico-political, if not “ideological,” perspectives promoting empowerment (2 –4), and secondly, in more instrumental or “scientific” views stressing principles of evidence-based medicine. These distinct views can sometimes cause tensions between stakeholders, documented in several fields of medical research (2 –4). These fields include HIV research, despite an historical commitment to empowering affected communities (5). For instance, the Greater Involvement of People Living with HIV principles, formulated in 1994, bolstered the development of community-based participatory research. Still, medical researchers often apply these principles inconsistently, or invoke them strategically (5).

More recently, the Canadian Institutes for Health Research Strategy for Patient-Oriented Research (CIHR/SPOR) defined guiding principles of PE and interactions between stakeholders as: co-build (stakeholders working together), support (emphasizing flexibility, safety, honesty, education, and compensation), mutual respect (acknowledging stakeholders’ respective values and expertise), and inclusiveness (integrating diverse patient perspectives) (1). It is recommended that stakeholders clarify their understanding of the principles guiding their PE initiatives and of the challenges encountered when applying them so as to better understand the impacts of PE and increase its efficiency (2,3). This article presents the results of this reflective exercise for one group of stakeholders involved in PE within an HIV clinical research program.

The PE Project

The I-Score Study (January 2016-present) aims to develop a digital patient-reported outcome measure (PROM) of antiretroviral treatment (ART) adherence barriers and implement it in HIV care (6). Phase 1 (January 2016-September 2017) focused mainly on conducting a synthesis of qualitative research on patient-perceived ART adherence barriers to elaborate the PROM’s conceptual framework (7).

I-Score researchers include an MD (HIV clinician and PhD in theology), and 2 PhDs in public health. In 2015, they appointed a “PE agent” (PhD in anthropology) to form a patient advisory committee (the I-Score Consulting Team, or the Team) and design a PE Project by operationalizing CIHR/SPOR’s Guiding Principles (for details, see Lessard et al (7)). These principles were chosen as “co-build” and “inclusiveness” specifically addressed researchers’ concerns about, respectively, PROM development (the need to ensure the PROM reflected user concerns (6)), and HIV research (the underrepresentation of certain groups, including women (5,8)). In addition, the CIHR has a national network of PE practitioners, which was seen as a potential resource for our project. Table 1 presents how these principles were operationalized in the PE Project.

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Table 1.

CIHR Guiding Principles and Their Operationalization in Phase 1 of the I-Score Study.

Guiding principle	Operationalization	Initial actions
Co-build	Formation of an advisory committee composed of expected PROM end users Committee consultation at each step of the research Involvement of committee members in knowledge-dissemination activities	The PE agent recruited 10 HIV patients to compose the advisory committee, renamed the I-Score Consulting Team Twelve committee meetings were organized and facilitated by the PE agent, who also took notes which were transferred to members for validation and presented to researchers Four knowledge-dissemination presentations were organized and given by patients, researchers, and the PE agent to diverse audiences (community members, academics, clinicians, etc)
Support and mutual respect	Attention paid to incentives, comfort, and cohesion during meetings	Researchers compensated patients ($50 CAD per meeting), and provided food, and refreshments at each meeting Meetings were held at a community center suggested by committee members and where they felt comfortable Discussions followed a deliberative format: members could spontaneously express themselves and redefine discussion themes based on their interest and concerns
Inclusiveness	Recruitment of HIV patients of different genders and ages, from key epidemiological HIV-risk groups in Quebec, and with experience of community organizing and participation in research, to compose the patient advisory committee	The patient committee was composed of 5 men and 5 women of different ages (min.: 27 years old; max.: 69 years old), including men who have sex with men, immigrants from HIV endemic countries, and people with a past of intravenous drug use

Abbreviations: CIHR, Canadian Institutes of Health Research; PE, patient engagement; PROM, patient-reported outcome measure.

Methods

The PE agent and a team member decided to prepare a panel to present stakeholders’ different experiences of PE for the 2018 CIHR/SPOR Summit (9). They thus invited I-Score researchers and another Team member to 3 preparatory meetings (June 26, September 20, October 30, 2018; 2 hours each). The first Team member facilitated meetings with the PE agent, and the PE agent took notes.

Before meetings, participants filled out a table on challenges faced, solutions envisioned/implemented, and perceived changes in PE. During meetings, they elaborated on these elements. At the panel, each presenter discussed key events that lead to important changes in the PE Project. After the panel, Summit attendees encouraged its publication.

The first author conducted a content analysis for textual documents (10). He associated quotes from participants’ table documents and meeting notes to guiding principles. He then categorized these quotes as challenges, solutions, or results/changes. Considering the content under each principle and category, he identified patterns, the intended outcome of this analysis. To limit biases and ensure trustworthiness (11), David Lessard discussed and validated interpretations with the coauthors.

Results

Figure 1 summarizes reported challenges and solutions for each PE principle, and their purported impacts.

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Figure 1.

Reported challenges and solutions for each PE principle, purported impacts, and illustrative quotes.

Discussion

This article explored stakeholders’ experiences of PE guiding principles in an HIV research program. Challenges were not fully resolved, but as suggested in a recent commentary (3), clarifying stakeholders’ perspectives can lead to improvement and better balance ethico-political and scientific considerations in PE. For instance, in the PE Project, adjustments in “co-building” toward greater methodological and stakeholder diversification, brought more voices to the table and improved the quality of evidence generated by PE. Changes in the approach to “support and mutual respect” and “inclusiveness” generated individual engagement opportunities, including partnerships, that were more tailored to patients (eg, expertise, preference).

Combining PE and research while engaging different stakeholders (eg, clinicians, community actors) carries the risk of sidestepping patient input or assigning patients roles that “fit” their skillset (13). This concern is relevant when practicing PE with patients with HIV, who often face barriers related to stigma, mental health, or quality of life (5,14). However, with time, engaged patients can reduce these barriers by supporting or learning coping strategies from each other (5,8,14). Furthermore, if all stakeholders agree to make PE an integral part of research, a more productive PE/research synergy can emerge (4). In the present PE Project, research is conducted with the close and active involvement of a growing and diverse group of patients. In fact, new research initiatives have created PE opportunities more sensitive to individual interests, limits, and learning capacities. Likewise, several new studies were instigated based on patient feedback (eg, the project to generate interventions to manage ART adherence barriers). Cultivating these opportunities has become a vital component of a CIHR/SPOR Mentorship Chair (awarded to the last author in February 2018), that ensured PE’s continuity in subsequent phases of the research program.

Limitations

Few patients participated in this article. Nevertheless, an earlier publication discussed patient perspectives (7), and in this article, we sought to present a variety of stakeholder accounts. Participants may have favored groupthink, although stakeholders held diverging opinions, including within groups. Organizational aspects of PE were not systematically addressed in this article. These include time, spatial, and human resources specifically dedicated to selecting, preparing, and involving patients, and a supportive and accountable leadership (15). This study focussed on issues raised by select key stakeholders, with mention of some organizational aspects (eg, time, location, incentives for PE). Their importance could be analyzed in greater depth in another study. Finally, the retrospective nature of the data, and the fact that one person took and analyzed notes without audio recordings or transcriptions, may have induced biases. However, all participants approved the results.

In conclusion, this article highlights some of the “growing pains” of a PE project affiliated with an HIV research program. Regular stakeholder discussions could help individuals to meet their respective objectives, needs, and concerns, thus improving accountability and showcasing PE’s evolving nature.